Privacy Policy


Last Updated: December 31, 2024

Wembley Christian Fellowship (WCF) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) applicable in the UK. By using our services, including our website and events, you consent to the practices described herein.

1. Who We Are

Wembley Christian Fellowship is a non-profit Christian organization based at the Trinity Centre, Princes Avenue, Kingsbury, NW9 9JL. We aim to serve our community through faith-based programs and events.

Contact Details:

2. Personal Data We Collect

We process the following types of personal data:

  • Identification Information: Name, email, phone, home address.
  • Event Data: Details provided during event registration or donations.
  • Communication Data: Emails, feedback, or messages sent to us.
  • Usage Data: Automatically collected data, including cookies and analytics.
  • Church Records: Attendance, donations, and volunteer information.

3. Data Collection Methods

Data is collected:

  • Directly: Via forms, event registrations, donations, or correspondence.
  • Automatically: Through cookies and analytics tools on our website.

4. Use of Personal Data

We use personal data to:

  • Provide and improve services, events, and programs.
  • Communicate updates on church activities and events.
  • Process donations, registrations, or payments.
  • Respond to inquiries and feedback.
  • Maintain website functionality and security.

5. Legal Basis for Processing

Under GDPR, we process data based on:

  • Consent: When explicitly provided for specific purposes.
  • Contractual Necessity: To fulfill obligations like event registrations or donation processing.
  • Legitimate Interests: To improve services or communicate, without overriding individual rights.

6. Your Rights

You have the right to:

  • Access: Request a copy of your data.
  • Rectification: Correct inaccuracies in your data.
  • Erasure: Request deletion, subject to legal exceptions.
  • Restrict Processing: Limit data processing in specific situations.
  • Object: Oppose certain processing activities, including marketing.
  • Data Portability: Transfer your data to another organization where applicable.

To exercise these rights, contact contact@wembleychristianfellowship.com.

7. Data Sharing

We do not sell or rent personal data. However, data may be shared:

  • With Service Providers for event management, website hosting, or donation processing.
  • Internally with church leaders, staff, or volunteers for operational purposes.
  • With Affiliates in our religious network, ensuring adherence to privacy standards.
  • For legal reasons or with your consent for specific purposes.

8. Data Retention

We retain data as needed for the purposes outlined, including:

  • Membership Records: While the individual is a member, plus 2 years.
  • Financial Records: Retained for 6 years as per legal requirements.
  • Safeguarding Records: Retained following applicable guidelines.

9. Cookies and Tracking

We use cookies to improve user experience and track website usage. Cookie preferences can be managed via browser settings or our consent tool.

10. Data Security

We implement technical and organizational measures to protect personal data. While no method of storage or transmission is entirely secure, we are committed to safeguarding your data.

11. International Transfers

If data is transferred outside the UK, appropriate safeguards will be applied to ensure GDPR compliance.

12. GDPR Compliance

WCF follows GDPR principles, ensuring data processing is:

  • Lawful, fair, and transparent.
  • Limited to explicit and legitimate purposes.
  • Accurate and up-to-date.
  • Stored only as long as necessary.
  • Secure against unauthorized access or loss.

13. Documentation and Accountability

We maintain detailed records of data processing, storage, and sharing. This includes:

  • Categories of Data: Member information, donations, and volunteer records.
  • Processing Purposes: Pastoral care, event management, communications.
  • Retention Periods: Based on the nature of the data and legal requirements.

14. Security Measures

We safeguard personal data with:

  • Password-protected systems and encrypted devices.
  • Locked storage for physical records.
  • Regular staff training on data protection.
  • Prompt reporting of significant data breaches to the ICO within 72 hours, with notifications to affected individuals if necessary.

15. Exemptions and Guidance

WCF adheres to ICO guidance and complies with GDPR requirements, even where formal registration as a Data Controller may not be mandatory due to its charitable status.

16. Policy Updates

This policy is reviewed annually or sooner if changes occur in legislation or church operations. Updates will be reflected in the “Last Updated” date.

Contact Us:
For questions or concerns, contact us at:

We value your trust and are committed to respecting your privacy. Thank you for being part of our community.